Division Manager - Investigations Division Job in Kenya

Position Title: Division Manager - Investigations Division(IACD.2)

Grade: PL-2

Position: N°: 50083715

Reference: ADB/13/077

Closing date: 25/06/2013

Objectives

The Investigations Division (IACD.2) of the Integrity and Anti-Corruption Department (IACD.0) shall have the overriding mandate to undertake unhindered investigations into allegations of fraud, corruption and malpractices. 

The Investigations Division shall direct and control comprehensive investigations into allegations of fraud, corruption and other malpractices in Bank Group-financed Operations. The outcome of these investigations will be transmitted under mechanisms elaborated under the Bank’s Sanctions’ processes.

The Division is also responsible for the conduct of investigations into allegations of fraud, corruption, and misconduct involving Bank Group staff with regard to Bank Group-financed Operations, administrative budgets, and the misuse of Bank resources. 

The outcome of these investigations will be transmitted to the President and administered under the Bank’s disciplinary framework.

In undertaking investigations, the Division shall maintain the highest standard of professional proficiency and integrity, and shall be guided by ethos of confidentiality, fairness, equity and due diligence. 

To achieve its mandate, the Division is supervised by the Manager who shall report directly to the Director, Integrity and Anti-Corruption Department (IACD.0) and shall be empowered to:

• Manage and operate procedures and mechanisms for ensuring confidentiality of the hotline facility, protection of whistle-blowers and anonymous reporting of fraud, corruption and misconduct within the Bank and in activities financed by the Bank Group in Regional Member Countries (RMCs);  Identify, receive, screen and investigate allegations or whistle-blowing on fraud, corruption, collusion, coercive and obstructive malpractices as well as other  malpractices in Bank Group-financed Operations;
• Prepare Investigation Reports relating to investigative findings as well as Management Implication Reports resulting from internal control weaknesses giving rise to the occurrence  of an investigative event;
• Monitor and report regularly to the Director (IACD) on the allegations received and screened and their investigation status and implementation of recommendations, as well as performance of any other tasks as instructed by the Director;  Monitor compliance with Bank Group’s policies, procedures and guidelines, relating to integrity and prevention and use of surveillance measures  for the furtherance of investigations;
• In consultation with the Integrity and Prevention Division (IACD.1), provide support for maintenance of IACD’s record management system and in sanctions and cross-debarment activities;  Develop and manage the case management system, investigative tools, procedures, and mechanisms for investigations to enhance transparency and accountability;  Provide investigative support programs for project beneficiaries and Regional Member Countries (RMCs), where required;
• Participate in the preparation of work plans, progress reports, key performance indicators and annual reports; In consultation with the Integrity and Prevention Division (IACD.1), review transactions or investigations to ensure that operations financed by the Bank Group comply with Bank Group policies and applicable international conventions.

Duties and responsibilities

• Under the direct supervision of the IACD Director, the Division Manager for the Investigations Division shall carry out the following duties and responsibilities:
• Supervising the Division’s professional and general support staff and have managerial accountability over their work;
• Planning and allocating resources for the purpose of achieving the Division’s objectives;
• Supervising the Division’s investigative activities with full regard to due process; and ensuring that tasks assigned to Investigators are achieved to the highest standards of quality, thoroughness, accuracy, timelines and objectivity;
• Providing advice to Investigators on investigative plans and instruments, the generation of evidence required to substantiate allegations for sanctions proceedings, interview strategies and other matters related to investigative activities as required;
• Mentoring and training staff members on effective investigative tools and techniques;
• Data-mining and analysing Bank Group’s databases and information that would lead to investigations.
• Ensuring the effectiveness of procedures and mechanisms for whistle-blowing as well as fraud and corruption allegations receipt systems;
• Clearing investigation reports from the Division for onward transmission to the Director, IACD;
• Providing advice and recommendations to the Director, IACD, on the appropriate actions to be taken as a result of investigations;
• Participating in the preparation and representation of IACD at the Sanctions Board hearings;
• Assessing compliance with conditions for non-debarment and release from debarment in line with imposed sanctions;
• Ensuring that proper and safe procedures are in place for the protection of Whistle-blowers as well as Investigators;
• Ensuring the transparency of the Investigations Division’s procedures and policies and their openness to scrutiny;
• Maintaining utmost discretion and confidentiality regarding investigations undertaken by the Division under his/her responsibility;
• Preparing annual activity report on the activities of the Division;  
• Contributing to the Department’s Integrity Annual Reporting and its publication on the Bank’s website;
• In liaison with the Integrity and Prevention Division (IACD.1), acting as the Bank’s focal point vis-à-vis the sister institutions in harmonisation and representation activities;
• Collaborating in multilateral efforts to mitigate the risks of fraud or corruption in development activities;
• Leading special initiatives/projects and undertake other ad hoc assignments upon demand.

Selection Criteria

Including desirable skills, knowledge and experience

• At least a Master’s degree or equivalent in Law, Criminology, Audit, Forensic Accounting or any related fields; A professional qualification in Fraud Examination would be an added advantage;
• Preferably a minimum of 8 years of extensive and progressive experience including in a multi-lateral development financial institution or relevant development organization, and demonstrated leadership, management and supervisory skills.
• Substantial professional experience in investigative work, preferably investigation relating to fraud and corruption in public or private sector, including criminal prosecutions or defence work, internal fraud /corruption and misconduct investigations in a corporate or government setting, tracing stolen funds etc.;
• Reliable, broad and current understanding of the modus operandi of corrupt entities (i.e. large, medium and small companies, consultants and consulting firms, etc.) in a development or similar context and/or procurement, investment and development aid related to fraud, corruption, collusion, coercion and obstructive practices in the African Development Bank’s Group’s sphere of operations;
• Experience in working and living in Africa;
• Strong and proven ability to communicate, write, present and clearly defend findings and recommendations of investigations; 
• Strong organisational and analytical ability, attention to detail and ability to work independently and manage challenges;
• Integrity and strong interpersonal skills and proven ability to provide team leadership and to develop trust and demonstrate fairness;  Strong interviewing skills, capacity to influence and win the confidence of difficult witnesses;
• Ability to communicate and write effectively in English and/or French with a good working knowledge of the other language;
• Competence in the use of the Bank’s standard software applications (Word, Excel, PowerPoint).

To apply for this position, you need to be national of one of AfDB member countries.

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. 

Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). 

The AfDB President reserves the right to appoint a candidate at a lower level. 

The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: Apply for this position

IT Services Analyst Job in Kenya

Azmasoft Ltd
 

Job Opportunity
 

Position Title: IT Services Analyst
 

Azmasoft is a consulting firm that assists audit departments in many companies to automate audit, risk management and investigation processes. 

We work with an audit and risk software called TeamMate™, which ensures that board-approved audit directives are implemented.
 

We are recruiting an IT Services Analyst.
 

Job Profile
 

Purpose: This position is responsible for providing Implementation and Technical IT support for our portfolio of clients running audit management and data analysis software. 

Additionally the position 

will be involved in training when required.
 

The successful candidate will work with an experienced team of IT and Audit professionals. 

This job will involve travel within Africa.
 

The job involves:

• Offering technical support to our clients using the software
•  Implementation and customisation of audit management software
• Client management – communicating to and liaising with clients, colleagues and a support desk to provide customer excellence and maintain strong client relations.
• Training of clients on the use of the software.
• Business development - prepare proposals and pitch to potential clients

Requirements - Abilities, skills and qualifications

Applicants must be/have:

• Must have A degree in Computer Science or equivalent and full or part CPA/ACCA/CISA/CIA/CISM (we shall not consider if one does not have both IT and Accounting).
• At least two years working experience specifically in IT support - mandatory. Training experience would be desirable
• Knowledge of Audit/Accounting/Risk management
• System implementation and technical support experience (web server and database expertise is an added advantage)
• Self-motivated, able to work independently and within a team
• Excellent organization, planning and presentation skills
• Ready to travel extensively
• Excellent written and oral communication skills
• Comfortable making oral presentations in front of clients and adept at the use of technology (Microsoft Word, Excel, Access and PowerPoint)
• Strong interpersonal and troubleshooting skills
• Able to work long flexible hours
• Able to work under pressure
• Teachable and willing to learn
• Committed and hardworking
• Practical knowledge of the French language will be an added advantage but not mandatory

Send your application letter and CV as one document to admin@azmasoft.com by 14th June 2013. 

Only those shortlisted will be contacted.

Records Analyst Jobs in Kenya

The records analyst is in charge of the implementation of the records management System to cover the organization’s records management requirements.
 

Job Description

• Implementation, of the IS Records System based on predefined standards.
• Identifying records management goals that meet business requirements; and the resources for achieving them,
• Implementing procedures for managing records within the organisation,

Person Profile

• Degree in Records Management, Librarianship or related field.
• Plus 2 years experience in automated records management related duties and responsibilities.
• Knowledge of records management products and techniques,
• Excellent written and verbal Communication
• Proactive
• Multitasking
• Demonstrated ability as team player.

Send application by email to: info@satconsult.co.ke

Deadline: 17th June 2013

Technical Services Manager Job in Kenya

Technical Services Manager

Grade Level:N/A

Competencies:

• Perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure.
• Accept responsibility for the direction, control and planning of an activity.
• Work independently.
• Relate to others in a manner that creates a sense of teamwork and co-operation.
• Maintain effective communication with colleagues, both junior and senior.
• Respond appropriately to environmental and safety hazards and function effectively in emergencies.
• Utilize systems effectively to ensure economical use of equipment and supplies.

Job Description

Role Purpose: % of time

• Site management: 35%
• Escalation management: 15%
• Staff management and development: 20%
• QMS ISO 9000:2000 & continual improvement: 10%
• Successful performance standards: 20%

Key Responsibilities

Site survey and data verification/collection.

• Defining site preparation requirements
• Assists with new site turn up and development. Tasks may include resource planning, cost estimates and adherence to set deliverables.
• Ensuring PM (Planned Maintenance) are executed as per the plan and that they are carried out expeditiously
• Development of the route plan for the field teams
• Follow-up on all the escalations in making sure that they are executed within the SLA and customer expectations
• On-time trouble shooting with Field Officer on problems on site
• Raising of technical reports on recurring and service problems
• Technical proposals to improve service level and reduce downtime to client
• Determine the resource requirements for BTS in terms of tools, parts and personnel
• New site acceptance and mobilization
• Implementation of service ventures in agreement with the customer
• On-time trouble shooting with Field Officer on problems on site
• Raising of technical reports on recurring and service problems
• Technical proposals to improve service level and reduce downtime to client
• Determine the resource requirements for BTS in terms of tools, parts and personnel
• New site acceptance and mobilization
• Implementation of service ventures in agreement with the customer

Key Result Areas

• Ensure 99.8% Network availability target
• Carry out 100% PM every month-quality and cost effectively (route planning, fuel consumption, night outs etc)

Key Responsibilities

Escalation management

• Recognition and response to network faults
• Isolation of trouble
• Response to network trouble tickets
• And restoration of service within the given time frame
• Ensures proactive (preventive) maintenance is performed and establishes a good customer relationship

Key Result Areas

• Ensure that EMs are kept below 25% of the number of sites on air
• Ensure that number of TTs open are below 70 at any given time

Key Responsibilities

Staff management and development

• Manages 24x7x365 support team; schedules on-call rotation, handles task assignment and projects Recruit, manage and develop a team of field technicians
• Ensure section-staffing requirements are fully met
• Ensure staff members are competent in knowledge, skills and attitude to perform in their assigned tasks
• Create a work environment that fosters a high degree of personal integrity, team spirit and outstanding work standards in addition to maintaining a work environment conducive to retaining key personnel. This includes communication upward of potential problem areas, and positive communication to the field of management decisions and policies.
• Carry out Performance Appraisal as scheduled for all direct reports sharing vital recommendations with the CM
• Provide technical training to other departments as requested
• Develop work designs that motivate staff members

Key Result Areas

• Ensure the performance appraisals are carried out on time and accurately.
• Establish and track metrics for employee performance.
• Ensure that all employees in need of cross-functional training are being trained.

Key Responsibilities

QMS ISO 9000:2000 & continual improvement

• Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe technical operation of the department.
• Ensures compliance with accepted maintenance procedures and policies
• Ensures compliance with written operating plans and procedures, company policies, labor laws and Hazardous Materials.
• Continual enhancements in developing and maintaining the current BTS reporting and data capturing platforms
• Maintain and improve control procedures and update and interpret departmental policies and procedures
• May prepare and issue instructions concerning generation, completion, and distribution of reports according to new or revised practices, procedures, or policies of reports management
• Maintain awareness of the business processes and implement changes where necessary to maximize efficiency and control
• Ensure conformity with the Quality Management System (QMS ISO 9000:2000)
• Maintain current BTS documentation
• Update the Escalation Policy and Procedures Manual

Key Result Areas

• Maintain up-to-date knowledge and training on quality policies and procedures.
• Ensure that no policy or process infractions occur.
• Provide metrics for tracking continuous improvement.
• Update the escalation and policy manual in real-time so that no lapses occur and ensure that all employees have an updated copy.

Key Responsibilities

Successful performance standards

• Compliance with all statutory controls relating to maintenance activities and requirements at all times 
• Present to immediate supervisor monthly cost per site and the overall cost of maintaining generators; air conditioners, electric fence; batteries
• Have quarterly in-house workshops with the objective of communicating and interpreting the SLA requirements to maintenance staff. This should be twice a year for all other staff
• In addition, carry out at least 2 key Maintenance Awareness Sessions per year
• Ensure new staff are well inducted and oriented into their roles through a structured program
• Supplier Visits: Visit Key Suppliers at least twice a year and experience the quality of their post-sales services provide update reports and recommendations.
• Lead bimonthly departmental meetings as scheduled and maintain well-documented copies of the meeting minutes and follow- up actions. Follow-up actions should be concluded at least 3 days after the departmental meetings
• In liaison with the Procurement Office ensure Supplier Agreements are in complete, valid and fair with signed reports of the deliverables at all times. Maintain a valid Supplier Database
• Ensure conformity with the existing Quality Management System at all times

Key Result Areas

• No compliance infractions occur with regard to statutory controls.
• Provide on-time and accurate monthly site cost reports.
• Ensure quarterly workshops are being held and staff is attending.
• Ensure bimonthly departmental meetings occur.
• Ensure no QMS infractions occur or are reported to drill down to the cause.

To apply follow the link http://bit.ly/15eeu1d and profile yourself before 17th June 2013

Accounting and Reporting Manager Jobs in Nairobi Kenya

Awards Accounting and Reporting Manager
 

Team / Programme:Finance     

Location:  Nairobi
 

Post Type:National
 

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:
 

Reporting to the Finance Director the Awards Accounting  and Reporting Manager  is responsible for providing efficient and effective management of the programme’s overall Awards portfolio and leading Awards reporting team; ensuring the compliance with donors’ financial reporting requirements at all stages of the grants management cycle for all approved sources of funding.  

The Awards Accounting  and Reporting Manager  is responsible for managing the Country Office Master budget plays a key role in supporting the Director of PDQ and  Director of Operations budgets development and  donor financial reporting  and regulations.

Scope of Role:

Reports to: Director of Finance

Dimension: Save the Children has supported children in Kenya since before its independence in 1963 and has had a consistent operational presence in the country since 1984. 

We provide support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, Health, HIV/AIDS, livelihoods, nutrition and WASH. Save the Children has an operational presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and Wajir. 

Currently, we have a staff complement of approximately 260 staff and a confirmed budget of approximately US$18 million this year.

Staff directly reporting to this post: Awards Accounting and Reporting Coordinator and 3 Awards Accounting and reporting Officers.

Key Areas of Accountability:

Awards Management

• Ensures full compliance with SCI reporting requirements  on awards  and work with implementing partners when required
• Provides technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements
• Attends  monthly awards meeting and follows-up on action points relating to reporting of awards  
• Liaise with Awards Coordinator to ensure grant files are updates with all donor financial reports)
• Ensures implementation of all donor financial compliance requirements in coordination with other departments
• Coordinate with Logistics manager to ensure that GIK are posted and reported when they are distributed
• Manages grants accounting and budgetary functions ensuring adherence to field office, Head Office and Donor reporting requirements
• Ensures that all grants are complete and accurate from a financial perspective in advance of grant closure.

Awards Reporting

• Ensures good quality of financial reports to be submitted to donors;
• Review all fund summaries provided by members before they are signed to ensure budgets are clear and are reportable against
• Maintaining a payroll matrix for all field offices to ensure  salaries are accurately charged to awards
• Review payroll for accurate coding before it is uploaded into Agresso
• Sign off on monthly partner reports
• Maintains a donor financial reports tracking system to ensure that responsible staff are aware of upcoming deadlines
• Ensuring the expenses charged by other countries are properly allocated to the right awards and clearance of the account at month end

Budgeting and Budget Management

• Maintain the Country Office Master budget while supporting the field offices maintain their own Master budgets

• Ensure Equitable cost recovery and that support costs are well covered in awards
• Maintain budget development tool with ready costs for quick developing of budgets
• Ensure funding gaps identified in the Master Budget are covered in new proposals
• Support the PDQ team in the development of proposal budgets
• Coding of new awards budgets, uploading DEAs and sharing with the respective budget holders
• Uploading new budgets into Agresso
• Leading the Quarterly budget forecasting process

Audit

• Ensures all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulations
• Assists the Finance Director and other SMT in responding to internal audit requirement

Leadership

• Directly leads, manage, evaluate and motivate the staff directly line-managed ensuring they have clear work plan, learning and development plan and objectives, with regular supervision and performance review. Support and coach field-based grants officers (when existing), including through frequent visits to field offices
• Supports the PDQ director in  the development, implementation and review of the organisational funding strategy for the country programme
• Participate to other meetings as necessary  and contribute to the country strategic and operational planning and reporting

Skills and Behaviours (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Qualifications and Experience

• Bachelor of Commerce degree in an area Finance, Accounting or equivalent.
• Professional Qualification (CPA II or ACCA II)
• Experience in an emergency response or set highly desirable
• Extensive knowledge of Financial reporting requirements for major donors, EC, ECHO, USAID, OFDA, UN bodies
• Minimum of 5 years management experience in financial and  grant management needed
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Strong working computer skills especially in Excel
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Strong results orientation, with the ability to challenge existing mindsets
• Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
• Ability to present complex information in a succinct and compelling manner
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Fluency in English, both verbal and written, preferred
• Commitment to Save the Children values

How to apply

The application period is now open and will close on 26th June 2013 at 5.00pm. 

To apply for open position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org  indicating the position applied for in the subject line.

Chief Executive Officer Job in Uganda

Chief Executive Officer

The Capital Markets Authority (CMA) was established in 1996 by the Capital Markets Authority Act Cap 84 Laws of Uganda and is mandated to promote, develop and regulate the capital markets industry in Uganda.

The Board of Directors invites applications from qualified Ugandans to fill the position of Chief Executive Officer of the Authority which will become vacant when the incumbent retires at the end of 2013.


Job Summary:

Reporting to the Board of Directors, the Chief Executive Officer will provide visionary leadership ¡n the regulation, supervision and development of the capital markets with the overall objective of investor protection.

The job offers the right candidate the opportunity to shape the future and ensure continued success of Uganda’s capital markets. 

The successful candidate should be ready to continue with the momentum that the CMA has exhibited so far in regulating and deepening the market.

Core Duties and Responsibilities:

• Provide strategic leadership and direction in the development, implementation and evaluation of CMA’s strategic plan;
• Develop and enforce a high performing corporate organizational culture and ensure that CMA operates within the context of sound governance and management principles and practices;
• Ensure the Authority delivers on its mandate as stipulated in the Capital Markets Authority Act; including developing the market and effectively regulating market players;
• Participate in the formulation and implementation of cross-border, regional and international initiatives aimed at regulatory coordination, cooperation and growth of Uganda’s capital markets.

Qualifications & Key Competencies:

• An honors Bachelor’s degree;
• A Master’s degree in a relevant field and/or professional qualification and valid membership ¡n a relevant professional body will be an added advantage;
• At least ten (10) years senior management experience; of which not less than five years should be practical experience gained in a securities and financial markets environment;
• In-depth knowledge of capital markets issues and trends at national, regional and international levels and understanding of financial instruments, products and services and international best practice;
• Strong leadership, management and organizational skills;
• Excellent communication skills.

Key Personal Attributes:

• Strong interpersonal skills and ability to create and maintain relevant networks and collaborative relations internally and externally;
• Ability to work in a multi-cultural and diverse environment;
• High ethical standards and integrity.

Candidates who meet the above requirements are invited to apply and send their applications enclosing copies of curriculum vitae, academic and professional certificates and provide names of three referees who are able to comment on the candidate’s qualifications, experience and integrity. 

The Authority will offer the successful candidate an attractive remuneration package commensurate with the position.

The advertisement can also be accessed on the CMA website www.cmauganda.co.ug and the Future Options website www.futureoptionsug.com.

Applications should be sent to the address below by post, courier, hand delivery or e-mail so as to reach not later than close of business on Friday 28th June 2013.

The Director, Executive Recruitments, Future Options Consulting Ltd,
4th Floor, Diamond Trust Building, Kampala Road, P.O. Box: 34934, Kampala, Uganda.

Phone: +256 31226502819, +256 41423120416, 

Email: consultant@futureoptionsug.com 

Website:www.futureoptionsug.com

Recruitment at MARS Incorporated

The Client
 

MARS Incorporated is one of the largest food manufacturers in the world which operates in six business segments: Petcare, Chocolate, Food, Wrigley Gum and Confections, Drinks and Symbioscience. 

Mars is the world's leading confectionery company, following the acquisition of the Wm. Wrigley Jr. Company in 2008 adding to its existing  brands M&M'S®, SNICKERS®, DOVE® and MARS®, the world famous EXTRA® and ORBIT®. 

Mars is also the world's leading Petcare Company, with Petcare brands such as PEDIGREE®, ROYAL CANIN® and WHISKAS®. 

Please visit our website http://rd.mars.com/GCC/en/Home.htm for more information.

Job Purpose
 

We are looking for vibrant, passionate and self driven individuals who possess excellent communication and presentation skills to fill the position of

Operators. 

The position holder will perform manual movement of materials and cleaning within the production area. 

This will entail loading of raw material, removal of scraps, cleaning of machines, pipes and platforms in the production area, floor cleaning, and basic machine intervention among other duties in compliance with quality and food safety requirement as outlined in the SOP.

Key Responsibilities

• Basic preventive maintenance tasks, cleaning tasks, prepare materials before starting up the line, mobile vessels operation, and data gathering.
• Collecting samples, sugar loading in silo, raw and packs movement and distribution as well as dark chocolate batching.
• Keeping show boxes pallets at the hand pack station monitor and maintain GHP and 5’S standard in area of responsibility.
• Preparation & loading of raw materials and consumables e.g. peanut bags, glucose drums and rejected peanuts, Cocoa batter,  vegetable fat melting among others; this also includes collecting and keeping the finished products.
• Escalate any safety/ food safety/ quality issues to Machine Technicians and Line Technicians
• Cleaning equipment, pipes, machine parts, platforms in production area
• General cleaning of chocolate jacketing pipe lines, floors and hygiene junctions and sanitizing change over parts etc
• Minimize & optimize the usage of rework as per the procedures, ensure wastes are segregated as per waste management procedures; this also includes rework and scrap movement, Scrap removal at CCP flap, oil and paper filter etc

Minimum Qualifications

• O’ Levels + certificate course in Mechanical or Electrical Field- Artisan Level 2 (Trade Test 11)
• 6-12 months SIMILAR  experience in a food manufacturing set up where GMP, TPM, HACCP or ISO is in place
• Excellent command of English language
• Ability to read and implement Safety, food safety and operational procedures (SOP, SSWs)
• Strong communication skills and ability to work in teams, with integrity and trust.
• A good understanding of safety, quality and operational procedures

Production Machine Technicians.  

The job holder will act as a team player and to operate the factory production lines and area machinery & equipments efficiently and reliably according to the company standards of safety, hygiene, quality, and cost in order to deliver the contract as per the defined standards e.g. (LOTO, CCP, Rework, Scrap, TRS, and Reliability).

The Machine Technician is accountable to deliver the contract of his machine as per the following;
 

Key Responsibilities:
 

A. Safety

• Ensure that all contractors are validated against the mandatory SSWs in the area of responsibility and maintain own validation at all times
• Perform Safety audits in the area of responsibility and ensure that the audits are done on all line areas ; actively participate in the risk assessment
• Report, raise and ensure effective closing of near misses reported in the area of responsibility; track and monitor all near misses in area of responsibility
• Ensure safe working conditions at any point in time and perform the duty of emergency team member when required

B. Quality

• Carry out regular product quality checks to ensure finished product adhere to quality standards
• Identify process/ product deviations and follow the escalation procedure to restore the standards.
• Maintain the Hygiene, 5S and housekeeping standards, in the area of responsibility.
• Maintain and ensure all documentation  is done on time in the area of responsibility which includes (Log books, PPI Sheets , SRC Books etc)
• Participate effectively in all trials, new products ,modification work, projects and tests conducted in area of responsibility and communicate it effectively with R&D and Engineering
• Ensure that all the critical control points are tested and monitored on time, escalation procedures are  followed in case of failure in the area of responsibility
• Develop ,maintain and update all SOPs and ensure the same for the whole line at any point of time during

C. Value

• Deliver and ensure adherence to the production schedule in area of responsibility
• Minimize the generation of rework and scrap and ensure maximum utilization of the generated quantities; take corrective action where possible
• Facilitate work, train Contractors to perform daily duties by following the standard operating procedures
• Perform planned maintenance and  repairs to the machines in area of responsibility
• Report and resolve any issue that arise throughout the shift regarding quality, scheduling changes, trials, etc as well as monitor machine(s) performance
• Assist with planning of day-to-day activities for Contractors and ensure adequate manning at each area with the appropriate skill level on the machine (s) of responsibility; provide accurate and timely feedback to Contractors as part of continuous improvement process
• Provide frequent reports and analysis on machine (s) performance (TRS, Excesses, manning and training)
• Record and maintain all entries in the production monitoring system and ensure correctness and accuracy of all data reported and recorded for the Machine (s)
• Provide technical expertise and support for new associates and contractors through training programs and follow up.

Minimum Qualifications

• O Level + Diploma in Engineering in the Mechanical or Electrical field
• 2+ years SIMILAR experience in a food manufacturing set up where GMP, TPM, HACCP or ISO is in place
• Good decision making & problem solving skills, teamwork and conflict management skills
• Ability to read and implement Safety , food safety and operational procedures ( SOP, SSWs
• Basic mechanical knowledge on tools and reading basic mechanical drawings;
• Understands manufacturing standards and escalation procedures

Technical Operators. 

The position holder will perform first level of operation & maintenance of equipment and the manual movement of material in the production area. 

This will entail preparation of equipment before starting up the line, raw materials as per recipe, escalating quality/food safety issues to machine technicians, cleaning production lines, machine checks & preventive maintenance etc. 

Basic mechanical knowledge is required on use of mechanical tools and reading basic drawings. 

An understanding of safety, quality and SOPs is also necessary

Key Responsibilities

• Perform preventive maintenance tasks as assigned by the Machine Technicians per standard PM schedule
• Prepare materials and equipment before starting up the line equipment  and adjusts minor  parameters as per the standard process parameters
• Escalate any process that does not conform to safety, food safety, quality issues to machine technicians and line technicians
• Responsible for batch making and line preparation. This includes but not limited to; caramel batch preparation; egg batch preparation; base & caramel blending; checking raw material weight as per recipe; base blending, Lecithin loading, vanillin dosing, mixing and feeding among others
• Critical cleaning tasks that include; milk hose dismantling and cleaning; powder filter cleaning, cleaning of depositors; die plate opening and cleaning; cleaning during changeovers; handling hazardous chemicals as per  food safety guidelines, cleaning at heights; chocolate jacketing pipe lines  dismantling and cleaning among others
• Perform manual movement of materials and cleaning within the production area; this includes; loading glucose drums; chemicals movement and storage; material ordering etc
• Responsible for checking product quality, labeling of pallets; rejected show boxes ,weighing & emptying bins etc
• Promote sustainability and environment practices e.g. mminimize and optimize rework generation and usage as per the procedures; minimize the scrap generation; segregated of wastes as per the waste management procedure; optimize the usage of water, energy etc. 

Minimum Qualifications

• 0 Level + Certificate course in Mechanical Engineering or related field- Artisan Level 1 (Trade Test 1)
• 1-2 years SIMILAR experience in a food manufacturing set up where GMP, TPM, HACCP or ISO is in place
• Excellent command of English language
• Ability to read and implement Safety , food safety and operational procedures
• Basic mechanical knowledge on tools and reading basic mechanical drawings;
• An understanding of safety, quality, audits and operational procedures
• Understands manufacturing standards and escalation procedures

How to apply:
 

Send your application including a cover letter indicating your desire to work with our client and a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Friday, 12th July 2013
 

Adept Systems
Management Consultants
P O Box 6416, 

Nairobi, GPO 00100
 

Email: recruit@adeptsystems.co.ke

Only short listed candidates will be contacted. 

Please note that we do not charge fees for receiving or processing job applications.

Paid Editorial Intern Job in Kenya

Paid internship at a leading online media house in Kenya
 

Ghafla! is a local entertainment website that attracts and serves large online audiences in Kenya
 

We are seeking to recruit an passionate and self- motivated individual to the position of Editorial Intern.
 

Job Ref:HR-SPIA-09-201 1
 

Job Purpose: The job entails seeking out, editing and posting articles to the Ghafla! website.

Key result areas will include:

• Volume of articles on a monthly basis.
• Quality of articles posted to the website.

Skills, knowledge and experience requirement:

• At LEAST one year's worth working experience in a busy commercial environment.
• Domain expertise in the local entertainment and fashion industry
• Excellent planning and execution skills.
• Excellent analytical skills.
• Excellent interpersonal skills.
• Proactive in developing solutions.

Perks include:

• Getting paid to party.
• Food and snacks provided for at the office.
• High speed internet with a general high-tech computing environment.
• No restrictions on social media in the office.

... and many more.

If you are interested, please send your resume or enquiries to: Email: hr@ghafla.co.ke

Sample cover letter for a fresh graduate.

Most of the emails we get from fresh graduates in Kenya are on how to craft job application documents be it CV, cover letters, motivation letters etc. Many have told us that they have a problem crafting cover letters.

Well, worry no more! Here is a sample cover letter for a fresh graduate who has undertaken internship during their undergraduate study.

Dear Sir/Madam,

I am writing to inform you of my interest for the job of Business Executive as was recently advertised at the Kenyan DAILY POST (or any other source)

I recently obtained my Degree from the University of ……..(your university) with a Second Class Upper Division. As a graduate in Business Administration, I have acquainted myself with a range of skills that would allow me to blend with the organizations culture, and propel the team to new height of success.

Apart from being a proactive learner, I was actively involved in extra-curricular activities inside and outside of campus. I was in the organizing committee that launched one of the biggest careers and education seminar in July 2011, attended by over 3,000 people, and officiated by C.E.O's of leading firms in Kenya.

Additionally, I was the deputy chairman for the Investment Club, as well as the Secretary for the AISEC Club.

My enthusiastic involvement in many activities outside of the academic circle has served me well in nurturing my leadership and communication skills, which are essential to succeed in the working world.

Together with the cover letter, I attach herewith my CV for your full consideration. 

I appreciate your time reviewing my application, and it will be a pleasure for me to attend an interview with you at your convenient time.

Yours sincerely,

Fresh-Graduate (Name in full)

Obviously, from the cover letter you can tell that doing internship no matter how insignificant is important for your career.

Again, small things like club membership are important. I hope you have learnt something on cover letter writing and will no longer be in the dark. 

JK of CSS

Sample Cover Letter to any company (Even without vacancies)

Most Kenyan jobs are never advertised. A cold cover letter is an uninvited inquiry to an employer, recruiter or other hiring manager regarding possible job opportunities in their company.   

Cold cover letters' potential advantages include creating a job that didn't previously exist, gaining early consideration for a position that hasn't yet been advertised and expanding your network of contacts. By sending a letter

to an employer who is not soliciting candidates, your CV will not be buried in a pile of hundreds of others.

Success stories  
Mark is a salesperson with a passion for sporting goods. His favorite shop did not have a presence in his town, so Mark sent a cover letter outlining how he would establish a local presence. After reading the letter, the company invited Mark for interview and hired him on the spot.

Before you write
Know Yourself: You are contacting a company that hasn't asked to be contacted. So what do you offer? Why should the company take an interest in you? What skills, abilities and credentials would be desirable to the organization? 
     
Research the employer: Find out as much as you can about your target company, including past performance, goals and competitors so you can knowledgeably write about how you would help the operation.

Here is a sample.

P.O Box Nairobi,
Kenya.

HR Manager.
Muajiri Kazi Ltd,
Nairobi,
Kenya.

Dear Sir/Madam:

RE: Looking for a suitable marketing role.
Perhaps you are seeking an addition to your marketing team. 

A new person can provide innovative approaches to the challenges of marketing. I am an innovator of new ideas, an excellent communicator with buyers, and have a demonstrated history of marketing success.

Presently, I am marketing computer products for a major supplier using television, radio and retail marketing. I have a reputation for putting forth the effort required to make a sales department succeed.

Enclosed is my CV for your review and consideration. Your company has a reputation for excellence. I would like to use my talents to market your quality line of technical products. 

As there is much more to discuss, I'll appreciate an appointment when your schedule allows.

Thank you for your time. I look forward to meeting you.

Sincerely,

John Job Seeker.

________________________

Source:css

Technical Jobs in East Africa

Location: East Africa

Employment Type: Full - Time

A leading Consulting Engineering Firm wishes to hire experienced personnel for an assignment in East Africa for the following positions.

Highways Engineer

• Minimum B.Sc. Civil/Highway Engineering or equivalent
• A post graduate qualification experience in highways or transportation engineering will be an added advantage
• Must be a practising registered engineer with at least 15 Years experience and at least five years in a developing country
• Must possess at least 10 years specific experience in the procurement, design, supervision and management of road infrastructure development projects.
• Must possess 3 years experience in technical audit of major highway projects.

Nationality: East African

A Masters degree in the related field will be an added advantage

Contract Management Specialist

• Minimum B.Sc. Civil Engineering or equivalent
• A post graduate qualification in Construction Management will be an added advantage
• Must be a practising registered engineer with at least 15 Years experience and at least five years in a developing country
• Must possess at least 10 years specific experience in the procurement, design, supervision and management of road infrastructure development projects.
• Must possess 3 years experience in technical audit of major highway projects.
• Must be familiar with road contracts procured under any East African country, EU, IDA, AfDB, JICA guidelines.

Nationality: East African

A Masters degree in the related field will be an added advantage

Materials/Pavement Specialist

• Minimum B.Sc. Civil/Highway Engineering or equivalent
• A post qualification in soil mechanics, pavement engineering or geotechnical studies would be an added advantage
• Must be a practising registered engineer with at least 15 Years experience and at least five years in a developing country
• Must possess at least 10 years specific experience in field investigation for material sources, geotechnical investigations, pavement engineering, earthwork design, managing materials and quality control of road site works
• Must possess 3 years experience in technical audit of major highway projects.

Nationality: East African

A Masters degree in the related field will be an added advantage

Interested applicants to apply to the below address not later than 24th June 2013.

Human Resources Manager
P.O. Box 21997- 00100 Nairobi
Email: bizzrecruitment@gmail.com