Human Resources and Admin Officer

Advertiser       Anonymous
 
Location          Nairobi
Job Category   Human Resources
Work Type      Full Time

Salary Ksh 35,000 - Ksh 40,000


Responsible to: Supervises

Managing Director: Office Assistants and Receptions

Job Purpose

• To provide administrative support for HR function from the identification of Human resources needs, recruitment processes, induction schedules for new staff by ensuring Human Resources management policies, procedures, rules and regulations are adhered to at all times
• Management of all administrative functions: such as front office management, office consumable procurements, security and parking.

Key Tasks
Provide support to supervisors and staff to develop the skills and capabilities of staff.
Main Activities

• Ensure that accurate job descriptions are in place
• Provide advice and assistance with writing job descriptions
• Provide advice and assistance when conducting staff performance evaluation
• Identify training and development opportunities
• Organize staff training sessions, workshops and activities
• Provide basic counseling to staff who have performance related obstacles
• Provide advice and assistance in developing human resource plans
• Provide staff orientations

Monitor staff performance and attendance activities.
Main Activities

• Monitor daily attendance.
• Investigate and understand causes for staff absences.
• Recommend solutions to resolve chronic attendance difficulties.
• Provide basic counseling to staff who have performance related obstacles.
• Provide advice and recommendations on disciplinary actions.
• Monitor scheduled absences such as leave or sick leave and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.

Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
Main Activities

• Provide advice and assistance to supervisors on staff recruitment
• Prepare notices and advertisements for vacant staff positions.
• Schedule and organize interviews
• Participate in applicant interviews
• Conduct reference checks on possible candidates
• Prepare, develop and implement procedures and policies on staff recruitment 

Internal HR Administrative processes
Main Activities

• To regularly update personnel records and files (contracts, leave records etc.) and to ensure the security and confidentiality of such records.
• To be responsible in organizing staff benefits medical insurance and other related benefits.
• To be responsible for performance appraisal system and to ensure that supervisors timely adhere to the laid down procedures
• To draft routine mail; ensure the timely dispatch thereof and keep a record of incoming and outgoing mail in the Unit.

Other Duties

• To support MD in the maintenance of a workplace environment that is friendly and conducive to staff growth and development.
• Build and maintain positive relationships with all members of staff and contacts both within and outside the company
• To undertake any other reasonable duties as may be requested from time to time by the supervisor.

Responsibilities

• Any staff responsibilities carried by the post holder. In charge of all HR and Administrative activities
• Any policies, plans, procedures and financial responsibilities carried by the Job holder
• Ensuring adherence to Company policies, values, procedures, rules and regulations and any other agreements between Company and partners.
• Responsible for compiling and submitting to his/her supervisor the planned activities, budget and monitoring expenditure.
• Any advisory responsibilities carried out by the post holder
• Advise the managing Director in developing and / or reviewing an appropriate Human resources matters/issues

Educational Qualifications

• BA and at least 5 years of experience in related field
• Has extensive in-depth knowledge in HR specialized functions or business areas
• A thorough understanding of specific aspects of work supervised and practical application to problems and situations ordinarily encountered

Professional Experience

• At least five years experience working in a similar ln working environment

Skills

• Sound HR and administrative management skills
• Sound analytical and managerial skills
• Excellent time management skills
• Strong interpersonal, communication (written and oral), presentation and negotiating skills
• Good leadership and supervisory skills and a good team player
• Excellent IT skills

Other Personal Attributes

• Subscribe to Company Policies, Mission, Vision, Procedures, rules and regulations
• Ability to maintain high level of confidentiality
• Focus on continuous improved results/performance
• Sound judgment. Flexibility and willingness to work outside normal working hours.